Free resources
Free AASB S2 data collection templates for Scope 1, 2 & 3 emissions
Misha Cajic
April 11, 2025
/
5
min read
Our latest free resource, a set of data collection templates for Scope 1, 2 & 3 emissions, is designed to streamline emissions data collection and help organisations structure it in a consistent, auditable way for mandatory climate disclosures in Australia.
As mandatory reporting ramps up, it’s critical that emissions data is accurate, traceable, and structured correctly from the start. These templates reduce the risk of errors, simplify the QA process, and help avoid time-consuming follow-ups with data owners. Whether you're leading sustainability reporting, supporting through finance or risk, or setting the process at an executive level, this tool brings much-needed consistency to the table.
If you're also trying to map out who owns which datasets internally, check out our companion resource: the data to disclosure mapping template, designed to help teams clarify roles and responsibilities before the data gathering even begins.
Here’s what you’ll find inside, and how each part supports your reporting process.
Requesting data from across the business can be a slow, repetitive process. To speed things up, the templates include a pre-drafted email you can use when reaching out to data owners. It provides clear context about why the data is being requested, what format it needs to be in, and the date ranges to be covered. This upfront clarity reduces the chance of receiving incomplete or unusable data, and saves time on back-and-forth follow-ups.
Scope 1 emissions are often the most straightforward, since they relate to assets your organisation owns or controls. The template includes examples for collecting data on fuel and refrigerants — such as natural gas, petrol, and HVAC top-ups — along with appropriate units and supporting details like asset location and dates. Collecting this level of detail upfront helps ensure calculations are accurate and aligned with reporting requirements.
Purchased Goods & Services under Scope 3 is where many reporting teams run into trouble. Too often, finance teams provide data in a summarised format that loses important detail. The template solves this by using a flat-file format that breaks data down line by line, making it suitable for emissions calculations.
It also outlines the most critical fields — like item description, supplier name, spend amount, and quantity — and gives flexibility to add business-specific columns such as procurement codes or business units. This level of granularity is essential to apply the right emissions factors and build a more accurate Scope 3 footprint.
Estimating emissions from the use of sold products can be one of the most challenging aspects of Scope 3 reporting. The template offers a structured way to collect the estimates you’ll need: average product lifetime, estimated annual energy or fuel consumption, and total units sold per product line.
This approach works for products that use electricity (like appliances) or fuel (like vehicles). While actual downstream usage data is almost never available, the GHG Protocol allows you to base calculations on well-reasoned assumptions. The key is transparency — and this tab helps you document your logic and input data in a consistent way.
The templates are designed primarily for ESG and sustainability teams that are responsible for collecting and managing emissions data across the business. But they’re just as relevant for finance and risk teams involved in climate compliance and internal coordination. Executives overseeing mandatory reporting programs will also benefit from a standardised approach that increases efficiency and confidence in reported data.
